Job Title
Program Specialist
Location
San Francisco, CA
Job Type
Full-Time Regular
Job Description

Our Client

This position supports BCT’s client, the US Department of Human Services, Administration of Children and Families (ACF), Office of Head Start (OHS). OHS’ mission is to promote school readiness by enhancing the social and cognitive development of low-income children through health, educational, nutritional, social, and other services, as necessary. The Head Start Regional Office is the funding agency to grantees that provide Head Start (HS) and Early Head Start (EHS) services to pregnant women and children from birth to age 5. OHS provides oversight of these grantees through monitoring and technical assistance, often with the support of partners like BCT. BCT takes great pride in supporting our clients: the OHS Regional Office, its grantees and the communities they serve.

Position Summary:

The Program Specialist provides ongoing program support to our Client’s grantees to ensure understanding and compliance with applicable Federal performance standards and regulations. This includes sharing relevant documents and information; facilitating accurate interpretation and understanding of standards and regulations; maintaining accurate records; monitoring data and reviewing reports, identifying issues and assisting in their resolution. He/she/they will be a critical thinker with outstanding attention to details and the ability to manage multiple priorities in a fast-paced work environment.

Key Responsibilities[1]:

  • Ensure grantees receive pertinent information from Office of Head Start (OHS), including information memorandums, program instructions, and OHS announcements regarding initiatives, priorities, and quality expectations.
  • Provide ongoing assistance to grantees by facilitating the interpretation and understanding of Federal Head Start Performance Standards.
  • Provide consistent oversight and support to grantees to ensure full compliance with all Federal regulations.
  • Maintain detailed and complete official electronic grant files, records pertaining to the receipt and tracking of grant applications and the grant review process, including negotiations and any post-award change requests.
  • Review programmatic status reports, Program Information Report (PIR) data, monitoring data, monitor review findings, and work with programs to resolve any issues, noncompliance’s or deficiencies.
  • Utilize the Head Start Enterprise System (HSES) and other computer applications as needed.
  • Provide ongoing program support to grantees as needed/requested.
  • Participate in seminars and special training events or other activities as requested by OHS.

Experience, Knowledge, Skills & Abilities:

  • Bachelor’s Degree in education, early childhood education, program development/administration or related fields from an accredited university or college.
  • At least 5 years of professional experience supporting and/or managing programs; preferably early education programs, though not required; grants management experience also a plus.
  • Experience monitoring compliance with established standards and regulations and addressing issues.
  • Experience aggregating, analyzing, charting, graphing and reporting on data gathered from multiple sources.
  • Knowledge of the federal grant guidelines and the Federal Grant Life Cycle are desired.
  • Strong organizational, administrative and project coordination skills, and the ability to effectively manage multiple priorities.
  • Experience with Head Start/Early Head Start or other early childhood programs or working within a Head Start program is a plus.
  • Knowledge of Head Start Program Performance Standards and all applicable federal, state and local laws also a plus.
  • Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others.
  • Proven ability to effectively communicate (both verbally and orally), exercise sound judgment, ask questions and be open to the input and decisions of others.
  • Able to, both independently and collaboratively, solve problems, make decisions and support change.
  • Computer, Internet and general proficiency with Microsoft Outlook, Word and PowerPoint; advanced knowledge and experience with Microsoft Excel is required.

How to Apply:

Interested candidates should submit their resumes and cover letters via our Careers website or our email careers@bctpartners.com . BCT Partners is an Equal Opportunity Employer. We appreciate the diversity of our communities and encourage candidates of all races, colors, ages, religions, sex, sexual orientations, gender identities, national origins, veteran or disability statuses to apply for BCT positions. No phone calls or in-person applications, please.

[1] Job descriptions serve to provide guidance and information regarding position responsibilities and job expectations. BCT Partners reserves the right, where permitted by law, to modify position responsibilities, sometimes without notice or written updates to the job description documents.