Job Title
HR Administrative Assistant
Date Posted
Job Type
Full-Time Regular
Job Description

HR Administrative Assistant – Memphis, TN

HR Administrative Assistant to support the HR Director of a well-known Catholic organization.


  • Complete background checks and E-Verify for all new employees, communicates results to hiring supervisor and notifies Director of Felonies on the background check
  • Manage cafeteria billing, including running invoices and mailing to agencies by the 10th of every month
  • Provide accurate benefit information to employees, only referring questions unable to answer to Benefit Coordinator
  • Open and sort all mail routing to responsible person for action
  • Proof-read materials prior to distribution
  • Maintain active data base on shared file of all background checks performed
  • Review job postings for open positions and job qualifications
  • Forwards qualified application/resumes to hiring manager
  • Answer calls from vested/retired employees providing them with assistance to receive a benefit or with an existing benefit
  • Forward communication to bank for address changes and banking changes for retirees when received.
  • Notifies bank of the death of a retiree
  • Maintain data base and distributes employee evaluations monthly
  • Notify Director of delinquent evaluations
  • Create an employee file for new employees, enters new employee into Paylocity On-Boarding, forwards file to Benefits Coordinator
  • Create reports from Paylocity as requested by the Director
  • Assist employees with logging into Paylocity
  • Provide VIRTUS certificates to persons requesting a certificate
  • Provide coverage for the front desk during breaks, lunch, and days off

The above list reflects the general details considered necessary to describe the primary functions of the job identified, and shall not be construed as a detailed description of all of the work requirements that may be inherent in the job, or assigned by supervisory personnel.


  • High School graduate or equivalent
  • 3 -4 years’ experience in administrative or clerical position in Human Resources
  • Ability to set priorities, organize work effectively and efficiently including and maintaining effective record-keeping systems
  • Ability to compose correspondence, minutes and/or reports
  • Strong computer skills and proficient in Excel, Word, and Power Point
  • Paylocity or other HRIS experience

Please forward resume(s) to

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