5. TASKS

• The Contractor must perform the following tasks:

• Provides general legal and administrative support services by performing general administrative tasks and updating and maintaining legal and administrative documents into the information management system and databases.
• Gathers, verifies, codes, enters, and compiles information and data using various procedures, manuals, automated systems, and databases.
• Processes and prepares various documents with information retrieved from database systems and ensures that the completed documents comply with the applicable rules.
• Ensuring the adherence to policies and strategies using records management systems.
• Verifying documents for accuracy.
• Gathering statistics and data to prepare routine reports.
• Maintaining access lists for security classified records.
• Compiling statistics on activities within records services.
• Assisting in the periodic review of files to ensure correct classification and completion.
• Labelling files according to retention and disposal schedules.
• Assisting in the preparation of files for disposal or retention.
• Reviewing files for legal opinions and populating closing review form.

Estimated Contract Duration: Up to 48 weeks

Hours of work:

5-day work week from Monday to Friday.

The work hours can be between 8:00 am to 4:00 pm; or 9:00 am to 5:00 pm, with a total of 37.5 hours per week.

Language of Work

English and French - Bilingual

Location of Work

The work must be performed in person, at the Canadian Food Inspection Agency (CFIA): Skyline – 1400 Merivale Rd. Ottawa, ON K1A 0Y9.

MEETINGS

Routine meetings will be scheduled to discuss the work. The Contractor will be required to provide regular progress updates to AFI LSU management.

M2	The Proposed Resource must have at least twelve (12) months of experience ensuring the adherence to policies and strategies using records management systems.
M3	The Proposed Resource must have at least twelve (12) months of experience verifying documents for accuracy.
M4	The Proposed Resource must have at least twelve (12) months of experience maintaining access lists for security classified records.
M5	The Proposed Resource must have at least twelve (12) months of experience compiling statistics on activities within records services.
M6	The Proposed Resource must have at least twelve (12) months of experience reviewing and assessing file contents ensuring correct classification and completion.
M7	The Proposed Resource must have at least twelve (12) months of experience labelling files according to retention and disposal schedules.
M8	The Proposed Resource must have at least twelve (12) months of experience in the preparation of files for disposal or retention.
M9	The Proposed Resource must have at least twelve (12) months of experience in a legal office setting.