Executive Assistant
Job Description
Our client, a department in the federal government, is seeking an Executive Assistan to join their team on a full-time, in-office basis in Ottawa, ON. To be considered for this position, you will need 5+ years of experience in administrative roles. Keep on reading to learn more.
About you
To be considered, you will need
About you
To be considered, you will need
- 5+ years of experience in administrative roles.
- Availability to work in office Monday to Friday from 8am to 4pm.
- Intermediate Language Proficiency for French, as defined in the Temporary Help Services Language Proficiency Grid.
About the role
If hired, you will:
- Manage the daily office operations and coordinate agendas and calendars for senior staff.
- Coordinate meetings, conferences, workshops, and seminars, arranging for facilities, equipment, and services.
- Make travel reservations, develop itineraries, and prepare travel expense claims.
- Compose, edit, proofread, and finalize a wide range of correspondence and materials to reflect senior staff’s preferences.
- Read incoming correspondence and flag items of importance or prepare summaries.
- Edit, proofread, and finalize correspondence, reports, statements, invoices, forms, presentations, and other documents.
- Create and present a variety of reports and record meeting minutes.
- Perform document and file management functions, including e-filing, routing, and tracking items for review or signature, to and from the office.
- Coordinate the preparation of documentation in support of HR service requests and staffing actions.
Only qualified candidates will be contacted. Please note positions may be filled prior to closing deadline. You may contact a Consultant to confirm availability.